Supplier information
To ensure your invoice is processed promptly we use e-invoicing. This helps ensure speedy data entry and minimises errors in invoice processing.
Invoice guidelines.
To ensure your invoice is processed promptly we use e-invoicing. This helps ensure speedy data entry and minimises errors in invoice processing.
We require all our suppliers to issue invoices following the guidelines below.
Invoices for purchase orders issued by Uniting (Victoria and Tasmania) Ltd must always:
- Be addressed to the correct legal name of Uniting (Victoria and Tasmania) Ltd
- Always include a valid PO number (on the invoice not emailed)
- Be formatted as an original PDF (no scans)
- Be emailed directly to [email protected]
- Include supplier contact data (company name, address, e-mail, and phone number)
- Include supplier ABN Number
- List your bank details
- Include GST % amount clearly stated separately
- Identify invoice currency
- Ensure credit notes reference the original invoice number and the Purchase Order number
- Only include one purchase order number per invoice.
Please make sure these details are up to date as missing or incorrect information will result in unnecessary delays in payment.
Submitting an invoice
If your invoice includes a valid Uniting PO number and meets the criteria listed above, you can submit your invoice into our supplier portal. This is the easiest and quickest way to get your invoice processed.
Alternatively, invoices can be emailed to [email protected] for manual processing.
New Suppliers
New suppliers will be onboarded by our partner EFTsure which will verify ABN and banking details. Delays in completing the onboarding form or verifying your bank details will delay payments.
Suppliers paid by B-Pay
Bank verification does not apply to suppliers who are paid by Bpay.
Change of Banking Details/ABN
Changes to bank details or ABN must be validated by EFTsure before they can be updated to help prevent fraud.
Payment Terms
Our default payment terms are 30 days from invoice date.
Terms and Conditions
Please view all our terms and conditions here.
Also see our Purchase Order Standard Terms and Conditions.
Invoice payments
Payments are processed once due on a Tuesday. View terms for more information.
What is Coupa?
Coupa is a leading cloud based e-commerce software system connecting buyers with their suppliers.
Supplier benefits of using Coupa include:
- The ability to create electronic invoices
- A faster invoice-to-pay process with convenient, real time visibility into the status of your invoices and payments
- No installation of hardware or software required
Login to the Coupa Supplier Portal – supplier.coupahost.com
Call us on
(03) 9192 8100